Administrative Assistant

Company: Joul--
Location: Jersey City
Posted on: February 16, 2025

Job Description:

Job Title: Administrative Assistant

If your skills, experience, and qualifications match those in this job overview, do not delay your application.
Location: Jersey City, NJ -Onsite 4days per week
Hours Per Week: 35 hours/week
Type: Contract 3 months

Overview
The Administrative Assistant, General Affairs provides professional administrative support to the office manager and/or the General Affairs department. The incumbent also manages the flow of visitors, calls, mail, and deliveries at the New Jersey office, handling all interactions in a manner that upholds and promotes the company's positive professional reputation.

Responsibilities Stationed at the reception desk, registers, greets, and assists employees, guests, and vendors.
Answers telephones and provides information to callers, takes messages and/or transfers to appropriate staff members.
Maintains high level of confidentiality when handling sensitive information.
Maintains the quality of the common area such as kitchen, mailroom, and meeting rooms.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt for supplies.
Assists in the preparation of reports, presentations, and other documents.
Manage multiple Outlook calendars.

Requirements High school diploma or certification required. Associate or Bachelor's degree a plus.
5 years administrative experience, including experience in a healthcare company/environment.
Competency in Windows, MS Office (Word, Excel, PowerPoint) and other relevant computer software.
Ability to operate standard office equipment, including but not limited to, computers, telephone systems, copiers, and fax machines

Benefits
System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.

Keywords: Joul--, Jersey City , Administrative Assistant, Administration, Clerical , Jersey City, New Jersey