Equity Research - Administrative Assistant III

Company: Disability Solutions
Location: New York
Posted on: October 13, 2024

Job Description:

Job Description:Job Description:This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.Involved in high-level client contact and exposure to sensitive information, the candidate must use considerable tact, diplomacy and judgment.Responsibilities/ Qualifications:

• Strong communication and customer service skills
• Above average computer skills (particularly with Excel, Word, and PowerPoint)
• Communicate with executives and line management to gather/convey relevant information
• Highly organized individual with strong attention to detail, sense of urgency and ability to multi-task
• Must be polished, proactive and thrive in a demanding, fast-paced and constantly changing environment
• Phone skills, calendar & travel management, expense reporting skills also required
• Schedules travel accommodations both domestic and international, including securing travel visa, and performs other duties
• Works with other assistants in office as a team, backing each other up when needed
• Performs diverse, advanced and confidential administrative support functions including reading, screening and responding to incoming mail, ensuring that referrals are made and requests for information or research are followed through
• May act as liaison to outside groups coordinating events where the executive is traveling and working closely with Sales to set up itinerary of meetings, points of contact and coordinating conference details
• Must closely track speaking engagements, meetings and conference calls in an internal web based system
• Involved with shepherding presentations through desktop publishing and compliance channels and occasionally coordinating production and delivery to meetings and conferencesSkill Requirements:
  • 5+ years experience supporting a senior level manager
  • MS Office - Outlook, Word, PowerPoint, Excel
  • Strong written and verbal communication skills
  • Highly organized with a strong attention to detail
  • Ability to multi task in a faced paced environmentShift:1st shift (United States of America)Hours Per Week: 40Pay Transparency detailsUS - NY - New York - ONE BRYANT PARK - BANK OF AMERICA TOWER (NY1100)Pay and benefits informationPay range$23.00 - $48.00 hourly pay, offers to be determined based on experience, education and skill set.Discretionary incentive eligibleThis role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.BenefitsThis role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.

Keywords: Disability Solutions, Jersey City , Equity Research - Administrative Assistant III, Administration, Clerical , New York, New Jersey